Terms & Conditions

Club Rules 

All (Newton) Mearns Gymnastics Club (MGC) participants must abide by the following guidelines in addition to the relevant codes of conduct and other policies that the club adopts. By booking into any MGC sessions, you are agreeing that you have read and understood the club rules, code of conduct and commitment to the club.  

These Terms and Conditions supersede any other previous arrangement communication made with MGC. 

Arrival and Collection 

Please ensure you are on time for classes. Late arrival causes disruption and warm up is an important part of the class. Drop off is via the rear fire door of Parklands Sports Hall. This is the safest place for your child to enter the gym. Please do not enter via the internal sports hall door.  

Please be on time to collect your child, if you have arranged for someone else to pick up your child inform the coach in charge. Pick up is via the rear fire door of the sports hall. Due to the location of large pieces of equipment, it is not safe to collect from the internal door of the sports hall.   

You must come to the door to collect your child. No child will be permitted to cross the car park to meet a parent in their car.  

Pre school gymnasts may enter and leave via both the internal sports hall door, and the rear fire door as per the initial arrangement and must be collected by a parent/carer. 

Children will not be permitted to leave with a sibling or any other child under the age of 18. 

Please be aware of other Parklands customers and refrain from entering their booked space (this includes badminton courts).   

Observation 

Due to limited space, we cannot accommodate observation of classes. If a child is unsettled or requires additional support, observation will be permitted by agreement with MGC.  

Observation is not permitted on the viewing balcony at any time. Any parent/carer/sibling or any other member of the public on the viewing balcony will be asked to leave.  

Where you have sought and been granted permission to observe a class, please ensure you do not use your mobile phone.  

Parents/carers are not permitted onto the carpet mats under any circumstances. 

Photography 

Photography/videography during our classes is not permitted at any time. If you would like to take photographs of your child in class, for example, for school project, this can be arranged via MGC management. Any parent suspected of taking photographs/videos during our classes without permission will be asked to stop immediately and remove form their devices.  

Participation during gymnastic sessions. 

*Warm up is very important, try to be on time.  

* Inform the coach at the start of a session if gymnasts are feeling ill, have a previous injury or if any medical conditions have changed. 

* Gymnasts must wear appropriate clothing. No tops with anything dangling from it or long frills/skirts attached. No skirts, anything with zips, friendship bands on either wrist or ankles, belts or jeans. This protects the gymnast, coach and the equipment. 

* Any bands that are worn for religious reasons can stay on but will be taped. 

* Long hair must be tied back as it can be hazardous. Please try to remember a hair band. 

* Gymnasts must not go on the equipment without supervision of the coach. 

* Gymnasts that do not listen, behave in an inappropriate manner, who may be a danger to themselves and/or to others will be asked to sit out for the remainder of the session. This is for the safety of other club members and the coaches. 

* Bullying is not tolerated. Any member who is found to be bullying will be suspended from the club. 

* Jewellery is not permitted to be worn in the gym during training. This is a British Gymnastics requirement and your British Gymnastics Insurance will be invalid if this is not adhered to. Earrings or any other piercings can be taped if they have just been pierced, but for no longer than 3 months. After this period they must be taken out. 

* Socks and shoes must be removed before the session begins. During winter months, MGC may allow socks to remain on for the warm up however, children will be asked to remove them before going onto the equipment. Refusal to remove socks will result in children sitting out for the remainder of the session.  

* MGC accept no responsibility for any property left anywhere on site. Any lost property found at the end of a session will be handed in at Parklands reception. 

Fees 

Fees must be paid in full before the start of the next term. If payment is not received before the stated date an additional £5.00 will be added to the required fee. Invoices are sent by email and text and we do send out reminders, however failure to pay after the required date will mean your child/children losing their space which will then be offered to the next child on our waiting list. 

Absence 

Classes will not be carried over or exchanged for any other class time or day for any reason. 

When joining MGC you will know what time your child’s class is and you have agreed to that time for the term that you have paid for. 

If your child will be absent, please message MCG via Facebook or email. Please do not contact coaches directly using personal numbers.  

Refunds 

All gymnastics blocks are non-refundable with no exception.  

All kit/costumes purchased via the club are also non-refundable. 

Class Cancellation 

Classes that are cancelled due to extreme weather conditions, fire evacuation, flooding, possible terrorist/bomb threat, pandemics or any other extreme unforeseeable circumstances will not be refunded. 

Admission 

MGC reserves the right to refuse admission and to dismiss pupils should occasion arise. We reserve the right to ask any pupil to leave the club for any of the following reasons: 

– For misbehaviour or wilful damage. 

– For breach of any of MGC rules, conditions or regulations and policies etc. 

– Should the gymnast not respond to training. 

– Rude behaviour and/or language from either child, parent or carer to MGC staff. 

B.G. Insurance 

Parents/Carers of participating members are responsible for their own child’s insurance with Scottish Gymnastics. Any child not insured will not be able to participate in any gymnastics lessons. This is renewed yearly starting from 1st October. 

Payment 

An email will be sent to you from Class 4 kids you regarding next terms payment. All details will be included of when we start back and a full list of the block dates. 

Payment can be made online (via Class 4 Kids) or by cash on the first day of attendance. If you intend to pay by cash, you must inform the club in advance to ensure your child is not removed from their class. 

If your payment has not been received by the specified date given you an additional charge of £5.00 per child, per week, will incur. 

If you cannot make payment by the date given, please do get in touch with us to discuss. 

We work in partnership with New College Lanarkshire which will enable our gymnasts to gain a certificate for participation and engagement. In addition, it will allow our coaches to gain access to additional educational resources. We will share basic data to allow us to do this which can be viewed here:  

https://www.nclanarkshire.ac.uk/media/sliduxcs/privacy-notice-gymnastics-activity-partnership-january-2024.pdf 

By accepting our terms and conditions, you agree to this partnership.